TERMS AND CONDITIONS effective 1st February 2018

Enrolling for Music Lessons at school

Instruments offered through our private music teachers: Piano, Music Theory, Drums, Electric Guitar, Ukulele, Keyboard.  For all other instruments, please go to the Berkshire Maestros website: www.berkshiremaestros.org.uk

Time of Lessons

Private music lessons take place during the school day. Parents/carers accept that this will usually result in a pupil being withdrawn from their normal school classes for the duration of the lesson. Lesson times are rotated each week so that students do not miss the same subject lessons, wherever possible. The music teacher is not responsible for escorting children to/from lessons. Students should sign in and out of  the Music book held at school reception before and after their music lesson.

Pupils are responsible for monitoring the school notice board to confirm the day and time of their lesson each week.  Timetables will be emailed out to students by their private music teacher.
There are usually between 10 and 13 weeks of teaching per term.  

Commencement

Lessons will begin as soon as possible following receipt of a completed enrolment form, and there being space available on the teaching timetable.  Where space is not available, a waiting list will apply. The minimum commitment and charge for lessons is until the end of the term in which attendance begins. Trial lessons/sessions may be available by special request, depending on the availability of the music teacher.

Fees

Fees are payable termly in advance, prior to the commencement of lessons. In the event of financial difficulty, Charters School Music Department should be contacted immediately to arrange a payment plan or to discuss other available options. Failure to either make payment prior to the first lesson of the term or to contact us will lead to the withdrawal of tuition.  The easiest way to pay for lessons is via direct bank payment to the teacher.  Cheques can also be accepted, and will not be cashed until the week of lessons commencing each term.  Examination fees are payable to the teacher in the term that the examination entry is made.

Examinations

Examination entries are submitted by the instrumental teacher acting upon the instructions of the parent/carer. Responsibility for the notification of results lies with the teacher. Parents/carers undertake to make their own arrangements for accompanists. Charters School is not liable for the payment of examination fees or accompanist fees.

Missed Sessions

Lessons missed by pupils due to short term sickness, school trips/activities, revision leave, exams, forgotten time etc. may be made up with an extra lesson at the teacher’s discretion. When 5 or more consecutive sessions are missed in the same term due to illness/injury we will credit a maximum of 5 lessons. A medical certificate may be required. When staff miss a session due to illness or travel delay they will do their best to make the session up (e.g. through an extra lesson or a double lesson). 
In the event of an emergency or closure of the school (full or partial) due to an event outside our control (e.g. a pandemic, flooding, heavy snow or industrial action) sessions will not be made up or credited.

Liability

Charters School does not accept liability for loss or damage to students’ instruments or personal possessions. Parents/carers should arrange appropriate insurance for these items. 

Behaviour

Students are expected to behave in a responsible and courteous manner at all times; to attend lessons regularly and to practise between lessons. Poor attendance, disruptive or anti-social behaviour by either the pupil or by the parent/carer, may result in tuition being withdrawn. No credits will be given in such circumstances.

Instruments/Accessories

Parents/carers agree to provide instruments, music and accessories as required, and to make arrangements for accompanists where required. Berkshire Maestros provide a rental scheme for many instruments.

Withdrawal 

Notice must be given in writing if a pupil wishes to withdraw from lessons.  The notice period is one half-term.  If the required notice to withdraw from lessons is not given, a late notice charge of one half-term’s fees will be payable towards the cost of rescheduling lessons and/or loss of planned income. Payment of the late notice charge does not entitle a pupil to attend lessons. If a pupil withdraws part way through a term, the term’s charges remain payable in full.  Lessons will continue term on term and year on year until appropriate written notice of withdrawal is received.
Withdrawal dates: by the 23 October to withdraw at the end of the autumn term, by 12 February to withdraw at the end of the spring term, and by 25 May to withdraw at the end of the summer term.